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| Sequence of Events | Directions | Resources | FAQ |
Frequently Asked Questions
Application and Deadlines
1. When is my application/contract due?
May 13, 2018.
2. Is there a pre-payment?
No. Departments must provide appropriate billing information in the form of account code(s) and
PeopleSoft #(s) to make reservations in the ELP.
3. When are my fees due?
Conference Services has a billing timeline that will be sent to all ELP departmental representatives after the registration deadline.
Dates, Extensions, Hours
1. For what dates do you provide lodging?
Sunday, May 20, 2018 through Friday, August 3, 2018.
2. How long can I stay?
Stays cannot be granted beyond Friday, August 3, 2018. You must check out by 8PM on Friday, August 3, 2018.
3. Where do I check-in/out?
Check-in/out will be arranged for Departments depending on date. Specific date/time range must be coordinated with Conference Services.
4. What are the hours for check-in and check-out?
The Conference Services staff is available for check-in from 8am-8pm, 7 days/week. Student guests may check-in any time between 8am-8pm on scheduled arrival date. Student guests MUST check-out between 8am-8pm on scheduled check-out date. Exceptions may be considered on a case-by-case basis.
5. What should students do if they have to arrive after hours?
First, make every effort to call the Conference Services' main number (404-894-2469) to let someone know the student guest's plans. Next, upon arriving after hours, call the emergency duty phone (404-428-6752) and a staff member will check the student guests in.
6. What are your office hours?
Academic Year: 8am-5pm, Monday-Friday;
Summer Conference Season: 8am-8pm, 7 days per week;
Emergency Duty: 8pm-8am, 7 days per week
1. How are assignments made?
Departments are responsible for providing a student guest roster which includes name, gender, GTID#, and email address, due at least 10 working days in advance of check-in. With the roster, Conference Services will make official room assignments.
2. What will the accommodations look like?
North Avenue Apartments (250 beds available) (building info)
3. What should student guests bring? What can't student guests have?
Please view our Things to Bring page for suggestions.
4. Will student guests have a private bathroom?
In Apartments, bathrooms are semi-private. There is a ratio of 1 bathroom to every 2 people.
In traditionals, there is a community bathroom on each floor.
5. Will housekeeping clean rooms and provide toilet paper?
No. Student guests must provide their own toilet paper, and are responsible for the cleanliness of their apartment, traditional, bathroom (in apartments), and bedroom. Trash receptacles are located in or near the residence halls for their convenience.
6. Are there laundry facilities in the buildings?
7. How do student guests use the laundry facilities?
Student guests will be able to place money on their BuzzCard and use it to pay for doing laundry.
8. Are facilities handicap accessible?
Yes. Please notify Conference Services to make us aware of any special needs.
9. Are there phone jacks in the rooms? Can student guests make long distance calls?
No, we recommend bringing a cellphone, or purchasing a prepaid phone once you arrive if you are coming from outside of the United States.
10. Are Internet connections available in the apartments and traditionals?
Yes. There are data ports in the rooms. You will need to bring your own CAT-5 Ethernet cord for wired service. Student guests must be sure their computers are free of shareware and any form of illegally downloaded materials.
Other Campus Facilities and Services
1. What's a BuzzCard?
A BuzzCard is an official Georgia Tech photo identification. It is not only used as I.D., but can be used in vending machines, at local restaurants, for laundry service, and meal plans. Refer to www.buzzcard.gatech.edu for more information. Departments are required to make arrangements with the BuzzCard Office for all attendees.
2. Is there parking available near the lodging buildings?
3. How much are parking passes?
Departments and attendees are encouraged to work directly with the GT Parking and Transportation office for the best rates available.
4. Does Georgia Tech have buses on campus? Do they go off campus?
Yes, Georgia Tech has bus and trolley service. Service is slightly more limited during the summer, but still provides routes around campus and nearby locations such as the Midtown MARTA Station and Publix grocery store.
5. What are alternate transportation options?
Please view our Transportation Options page for more information.
1. Atlanta is a pretty big city-is it safe? What does Georgia Tech do to keep campus safer?
As in all major cities, we encourage you to keep your doors locked and be alert when walking alone around campus and Atlanta. However, we provide a night-time emergency duty number, as well as the on-campus GT Police department to help increase safety options.
See the Georgia Tech Police Department for more information.
What You Need To Know Once On Campus
1. What do student guests do if they lose a key, is there a charge for a lost key?
If you lose your key, stop into the Conference Services Office between 8am-8pm, 7 days/week and your key will be replaced. If you lose your key between 8pm-8am call the emergency duty phone number (404-428-6752) and a staff member will assist. The charge for a lost key is $75.00/key.
2. What do student guests do if there's something wrong with their room - something breaks, leaky toilet, light bulb burns out, etc?
When you arrive, you will be provided directions on how to complete an online maintenance request form. This will allow you to request maintenance assistance and track the requests' progress. If it's an emergency, call the Conference Services main office, or duty phone number.
3. What do student guests do if they get locked out?
Call the Conference Services office during main hours or the duty phone after hours. The appropriate numbers and times to use them will be posted in your residence hall and on exterior doors.
4. What do student guests do in an emergency?
In case of an emergency, call Georgia Tech Police (404-894-2500). DO NOT call 911 first. GTPD will dispatch an ambulance if needed.
1. What's your contact info in case I have further questions?
If you have further questions please call 404-894-2469 and tell the representative who answers that you have questions regarding the Extended Lodging Program. Ask for the ELP coordinator. You can also email firstname.lastname@example.org with questions.